Reporting Unclaimed Property

Businesses of all types are required by state law to report unclaimed property to the West Virginia State Treasurer’s Office on a yearly basis. As a holder of unclaimed property, it is your responsibility to review your business records and determine if you have unclaimed property to report in accordance with the Uniform Unclaimed Property Act.

What is unclaimed property?

Unclaimed property is any personal asset that has remained unclaimed for a specific abandonment period.

This includes:
  • Tangible properties: personal property held in safe deposit boxes
  • Intangible properties: bank accounts; court deposits; unredeemed stock; insurance endowments or annuities; mineral proceeds and interests; trust and escrow accounts; utility deposits and refunds; wages and benefits; stale-dated checks; and all other funds held, issued or due to an owner
This does not include:
  • Real estate, land or anything affixed to it

Who must report and remit?

The West Virginia Uniform Unclaimed Property Act requires all business associations, including financial organizations, insurance companies, utility companies and other legal entities to file an unclaimed property report with the State Treasurer’s Office.

When to file?

  • Life Insurance Companies: prior to May 1
  • Law Enforcement agencies: prior to September 1
  • All other holders: prior to November 1

The holding period varies based on the type of unclaimed property and the date the owner became eligible to receive his or her money. For a complete list of click on the Property Codes and Dormancy Periods link to the right.

How to file?

Electronic reporting is required for all holder reports. Reports must be filed using the NAUPA II format.

For monetary unclaimed property remittance, there are three ways to create and submit an electronic file:
File online by entering data directly: https://apps.wvsto.com/EHolder/

Mail e-holder confirmation with remittance check payable to:
State of West Virginia-WVSTO
PO Box 3328
Charleston, WV 25333

Create a NAUPA II file format report using HRS Pro, then upload file: https://apps.wvsto.com/EHolder/

Mail e-holder confirmation with remittance check payable to:
State of West Virginia-WVSTO
PO Box 3328
Charleston, WV 25333

Create a NAUPA II file format report using HRS Pro, then download to an encrypted CD and mail with remittance check payable to:

State of West Virginia-WVSTO
PO Box 3328
Charleston, WV 25333
For UPS and FedEx deliveries send to:
West Virginia State Treasurer’s Office
Unclaimed Property Division
322 70th St. SE
Charleston, WV 25304

For tangible unclaimed property remittance, deliver contents and inventory sheets to:

State of West Virginia-WVSTO
Attn: Safekeeping – Tangible Items
7300 MacCorkle Ave. SE
Charleston, WV 25304

Negative Reports

If there is no property to report, West Virginia does not require filing a Negative Report (-0- balance due) unless an Extension has been filed. However, if you historically have no property to report, you may still file a Negative Report to show your entities' historical information. ALL Negative Reports must be filed electronically on our website through the following link https://apps.wvsto.com/EHolder/ or they will not be processed.

 

Holder Education

Essentials of Compliance and Reporting 2017
Electronic Reporting 2017
Common Reporting Errors 2017
West Virginia Uniform Unclaimed Property Act Laws and Regulations

To request a FREE holder education seminar for your business or for more information on unclaimed property reporting requirements, please email eholder_support@wvsto.com or call 1-800-642-8687.

West Virginia State Treasurer's Office
1900 Kanawha Boulevard
Capitol Complex Building #1, Room E-145
Charleston, West Virginia 25305
304-558-5000 Toll Free: 800-422-7498

Copyright 2017 by West Virginia State Treasurer's Office